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South Texas Veterans Health Care System (STVHCS)

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Without Compensation (WOC)

 

Appointment for Non-VA Staff Conducting Research

Note: VA- Salaried Personnel DO NOT Need a WOC Appointment.

INSTRUCTIONS FOR COMPLETING THE WOC PACKET

Processing:

The process begins with a Principal Investigator (PI) e-mail to the Research & Development Service (R&D) requesting a WOC appointment or a WOC extension. The WOC candidate then sets up an appointment with the R&D POC to complete and submit the required documents necessary for Human Resource Management Service (HRMS) processing and Research Privileging.

Affiliation and Research Privileges Packet:

Complete and include all documents within the Checklist, herein referred to as the WOC Packet.(Documents in the processing check list are self explanatory)

Required Documents:

Completed Safety Course Tests:

Other Forms:

Routing:

  • The PI will e-mail a request for new WOC appointments to the Research Service POC, Joanna "Annie" Sierra, at Joanna.Sierra@va.gov
  • The Research Service POC will contact the applicant to schedule an appointment to complete WOC paperwork, (Room Q203), Research and Development (R&D).
  • Upon completion of the WOC packet by the applicant, the R&D POC (Joanna "Annie" Sierra), will take the WOC packet to Human Resources for processing.
  • The R&D POC is responsible to make sure the packet is processed in a timely manner through frequent follow-up with the Staffer.
  • Once the packet is processed by H.R., the R&D Training Coordinator, Arleen Calavera-James, will contact the applicant via e-mail to set up an appointment to meet with the Human Resources Staffer.  The applicant will come to Room Q203 for the appointment and escorted to H.R.
  • The applicant will sign the required paperwork with the H.R. Staffer.  The H.R. Staffer will provide one copy of the WOC appointment letter to the applicant and a copy to the R&D Office.

Extensions:

  • The PI will submit a Memo request for an extension to the sponsoring Service
  • The Service will notify the Principal Investigator at least 30 days in advance the existing WOC appointment will expire.
  • The Service will create a Memorandum for WOC extension signed by the Service Chief and submit to HRMS at least 30 days before the expiration date of the previous WOC appt.
  • All personnel requiring an extension must be current in required CITI or LMS training.

Important Items to Remember:

  • Initial WOC Appointments must be verified through R&D Office
  • All WOC Employee reassignments between Services must be tracked
  • All WOCs exiting must complete checkout with the Service and copy must be sent to R&D
  • Submit through the Sponsoring service
  • MUST route through Research Service

R&D Contact Information:

Joanna (Annie) Sierra, Research Privileges & WOC Coordinator
Phone: (210) 617-5300 ext.15991
Email: joanna.sierra@va.gov


Erica McKissick, Research Staff Training and Privileging
Phone: (210) 617-5300 ext.16335
Email: Erica.McKissick@va.gov

or

Lisa Moutria, Merit Review / R&D Committees
Phone: (210) 617-5300 ext.15390
Email: lisa.moutria@va.gov
Fax (210) 949-3800